Privacy Policy

Who we are

Our website address is: https://www.the-citadel.org.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

We use contact form plugins for both our New Sim Applications and our GM Reports. Information collected from these will be used to determine eligibility, handle Fleet business, and for the daily operations of the Fleet.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Who we share your data with

A Member’s name, email address, language, location, timezone and Optional Member Information are shared with other Members of the Service through the Member’s user profile.

Access Logs are generally not shared, although they may in rare circumstances be shared with the Citadel or RPG Writing (“Host”) to diagnose technical problems or when an Individual is reasonably believed to have committed Inappropriate Use of the Service.

The Service or the Host may share personal information with relevant law enforcement authorities as required to comply with applicable laws. The Service will notify the Individual, if permitted by applicable laws, when this occurs.

The Service will not share any personal information with any other parties without the Individual’s consent.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

The Site Administrator can be contacted at admin[at]the-citadel[dot]org.

Additional information

How we protect your data

We protect all personal information using reasonable security safeguards against loss or theft, as well as unauthorized access, disclosure, copying, use or modification. We are committed to managing the Service in accordance with these principles in order to ensure that the confidentiality of personal information is protected and maintained.

Upon request from an Individual, we will make readily available information about our practices and policies relating to the management of personal data.

COPPA Policy

In compliance with the Children’s Online Privacy Protection Act of 1998 (COPPA), we do not accept players under the age of 13. Any players found to be under the age of 13 will be immediately removed without question. By using the Service, you are affirming that you are 13 years of age or older.

Intellectual Property

The Citadel makes all material, data, and information, such as data files, text, computer software, code, music, audio files or other sounds, photographs, videos, or other images (collectively, the “Content”) hosted on a core web service of the Fleet, including www.the-citadel.org and the RPG Writing Discord (collectively, the “Services”), except where Content is explicitly marked as excluded, available under the Creative Commons Attribution-NonCommercial 4.0 International License.

The full text of the Creative Commons Attribution-NonCommercial 4.0 International License may be found here: https://creativecommons.org/licenses…/4.0/legalcode.

The following is a summary of the Creative Commons Attribution-NonCommercial 4.0 International License. It is not a license and has no legal value. You should carefully review the terms and conditions of the actual license before using licensed material:

You are free to:

  • Share – Copy and redistribute the material in any medium or format
  • Adapt – Remix, transform, and build upon the material

Under the following terms:

  • Attribution – You must give appropriate credit, provide a link to the license, and indicate if any changes were made. You may do so in any reasonable manner, but not in any way that suggests the licensor endorses you or your use.
  • NonCommercial – You may not use the material for commercial purposes.
  • No Additional Restrictions – You may not apply any legal terms or technological measures that legally restrict others from doing anything the license permits.

With the following considerations:

  • You do not have to comply with the license for elements of the material in the public domain or where your use is permitted by an applicable exception or limitation.
  • No warranties are given. The license may not give you all of the permissions necessary for your intended use. For example, other rights such as publicity, privacy, or moral rights may limit how you use the material.

By submitting any material, data, and information, such as data files, text, computer software, code, music, audio files or other sounds, photographs, videos, or other images (collectively, “Your Content”) to the Services, You agree that Your Content may be provided by the Service under the Creative Commons Attribution-NonCommercial 4.0 International License as defined in Web Content Policy – Content Supplied by You.

By submitting Your Content to the Service, you agree that you have the right to license Your Content as defined in the Web Content Policy – Content Supplied By You and, to the extent allowed by applicable law, You agree to accept all liability, including but not limited to punitive and financial responsibility, for any damages that may result from an infringement of copyright or any other reasons for Your Content submitted to the Service.

This policy does not include the productions of Star Trek, Star Trek: The Next Generation, Star Trek: Deep Space Nine, Star Trek: Voyager, Star Trek: Enterprise, Star Trek: Discovery, nor the various logo devices, characters, stories, related images, sounds or other works derived from or in association with these productions. Additionally, this policy does not include Content explicitly noted as exempt from this policy nor Content that, by law, cannot be restricted by this policy.

This policy does not apply to any website not explicitly covered under this policy, including member simulations. These sites may define their own policies around intellectual property.

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